Should you record safeguarding concerns in writing?

Keeping children safe in education 2018 highlights that ‘all concerns, discussions and decisions made, and the reasons for those decisions, should be recorded in writing. If in doubt about recording requirements, staff should discuss with the designated safeguarding lead or deputy’ (p. 11).

What should you record in writing in relation to safeguarding concerns?

Details that are fundamental when recording concerns include:

  • The child’s name, age and address (if known).
  • Exactly what the child said in their own words.
  • Any information that has been given about the alleged abuser.

What should you consider when documenting safeguarding concerns?

share information that is necessary, proportionate, relevant, accurate, timely and secure Document what information has been shared and with whom. If sharing without consent, document what the justification was for this.

Why is it important to record the disclosure of safeguarding issues?

Good record keeping is an important part of a school’s accountability to children and their families and will assist DSLs in meeting their key responsibility to respond appropriately to welfare concerns for children. Records should be factually accurate, relevant, up to date and auditable.

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Who should you report any safeguarding concerns to?

This could be a friend, a teacher, a family member, a social worker, a doctor or healthcare professional, a police officer or someone else that you trust. Ask them to help you report it. Supporting people when concerns are raised about abuse or neglect can be very difficult and distressing for everyone involved.

What are the 5 R’s of safeguarding?

All staff have a responsibility to follow the 5 R’s (Recognise, Respond, Report, Record & Refer) whilst engaged on PTP’s business, and must immediately report any concerns about learners welfare to a Designated Officer.

What documents can be included in safeguarding records?

Internal information – concern forms, attendance printouts. External information – letters and emails, reports. Meeting Records – notes, minutes and reports. Child Protection plans – other legal documents.

What are examples of safeguarding issues?

Examples of safeguarding issues include suspected abuse, bullying, sexual exploitation, radicalisation, grooming, allegations against staff, forced marriage and female genital mutilation (FGM).

What happens if a safeguarding is raised against you?

Where the allegation leads to the involvement of children’s social care and/or the police, the LADO will canvass their views on suspension and let your employer know. However, only your employer has the power to suspend you and they cannot be required to do so by a local authority or police.

How do you demonstrate safeguarding?

When safeguarding a vulnerable adult you:

Empower them by encouraging them to make their own decisions and provide informed consent. Prevent the risk of abuse or neglect, and stop it from occurring. Promote their well-being and take their views, wishes, feelings and beliefs into account.

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How long does a safeguarding issue stay on your record?

Records should be kept for 6 years after the last contact with the service user unless any of the exemptions apply (listed above) or if your organisation is required to comply with any other statutory requirements. circumstances the organisation should make a record of the concern and the outcome.

When there is disclosures of information you should not?


  • promise confidentiality.
  • ask leading or probing questions.
  • investigate.
  • repeatedly question or ask the girl to repeat the disclosure.
  • discuss the disclosure with people who do not need to know.
  • delay in reporting the disclosure to the Safeguarding team.

What to do if you have a safeguarding concern?

You should report any safeguarding and child protection concerns to your nominated lead or their deputy, who will share the information with the appropriate agencies. Contact the NSPCC Helpline for advice or to report concerns.