Best answer: How do you store documents securely safely?

When storing your documents in a safe, you’ll want to protect them from any wear and tear, sunlight, or accidental spills. One way to do this is by using plastic page slips. Put documents in a plastic sleeve and then file in a binder or box. The binder can then go inside your safe.

How can I store documents online securely?

Create a cloud storage account.

If carrying a physical USB stick or SD card doesn’t appeal to you, make yourself a cloud storage account with Google, Apple, Dropbox, Box, etc. For small amounts of data, these are usually free. Keenan recommends having a special one just for backing up your documents.

Why you would store documents safely and securely?

5 Reasons Why You Should Be Storing Company Documents Off-Site

  • 1 – Space. …
  • 2 – Security. …
  • 3 – Fast Document Access. …
  • 4 – Increased Workflow and Employee Efficiency. …
  • 5 – Archive Management.

Where is the safest place to store important documents?

Safe-Deposit Box – A good place to start when it comes to storing your important original documents is a bank safe-deposit box. Keep copies in your home if you need to refer to them and consider giving an additional copy (and a key to the box) to a trusted friend or relative.

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What is the safest way to send sensitive documents?

Use a secure service

For sending files (think forms that include personal details or financial data), try Dropbox. Save your file to the synching service, then email or text a shareable link to your intended recipient. Files are uploaded and downloaded over a secure network, encrypting your documents along the way.

How do I secure my documents?

There are many ways to ensure that your secure documents remain that way, whether you are dealing with electronic or hard copies.

  1. Share Files Securely. …
  2. Use the Cloud Safely. …
  3. Ensure Document Deliveries are Protected. …
  4. Secure Paper Document Storage. …
  5. Create a Safe Document Management System. …
  6. Always Back Up.

What is the most secure way to store data?

The most secure way to store data is the way that works best for them and keeps their copies apart from the originals. One option that is used by around a fifth of SMEs is to copy data to an external hard drive that is then removed from the premises each evening.

Where do you store legal documents?

Where to Keep Your Important Papers

  • Wallet. You are, obviously, very limited in what you can keep in such a small space. …
  • Safe Deposit Box. You can rent a safe deposit at your bank or credit union for a small annual fee. …
  • Home Box. …
  • Attorney. …
  • Out-of-Area Friend or Relative. …
  • Online or Digital Storage.

Where do you store personal records?

4) Find a Place to Store Your Files- And their Backups

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Now that you have separated, organized, and categorized your files, you need to find a safe place to store them. A filing cabinet, large binders, or fireproof boxes are a few good options for storing large amounts of records.

How long should you keep your bank statements?

Most bank statements should be kept accessible in hard copy or electronic form for one year, after which they can be shredded. Anything tax-related such as proof of charitable donations should be kept for at least three years.